MAAT245PortfolioProjectDirections1
- Type of paperEssay (Any Type)
- SubjectHealthcare
- Number of pages2
- Format of citationAPA
- Number of cited resources0
- Type of serviceWriting
Please look at week seven refection instructions
1
MAAT245 – Medical Office Procedures/Electronic Records
Portfolio Project Directions and Rubrics
This Assessment is worth 30% of your overall grade
Course Outcomes
Completing this Assessment will help you to:
Simulate administrative medical office protocols & procedures: scheduling, systems, records, files
and inventory.
Exhibit interpersonal, time management, and organizational skills essential for the daily
operation of the medical practice.
Using computers to create and utilize electronic medical records.
Apply management principles to implement medical practice policies within legal and
ethical guidelines.
Perform bookkeeping procedures.
Program Outcomes
Completing this Assessment will help you to:
Apply coding, billing, records management and scheduling skills to administrative
healthcare industry standards.
Perform diverse administrative responsibilities including the management and processing
of information and the organization and design of communication procedures.
Institutional Outcomes
Completing this Assessment will help you to:
Employ information literacy skills through the effective use of technology and
information resources to accomplish a goal.
Develop thinking processes and utilize learning strategies to understand their
metacognitive abilities.
Transfer knowledge from life lessons and formal instruction to new situations as evidence of
relational learning.
Demonstrate proficient mathematic and communication (written and oral) skills as required in
the workplace. (partial)
Purpose of Assessment
Bryant & Stratton College is committed to your personal, academic, and professional
success. MAAT245 is a course that teaches you how to operate and organize a medical
practice through the use of digital medical office software applications. The software
allows you to master appointment-setting, patient health record management, medical
diagnoses and procedural coding, patient billing, and the patient’s financial
transactions in a practice. The purpose of this Portfolio Project is to give you real world
experience as a future medical administrative assistant and to aid in building your
employability portfolio.
Your portfolio is intended to be a place where you collect your work and showcase your
achievements; a place where you can demonstrate intellectual growth and career
readiness through the compilation of various pieces of work you have accumulated
throughout your degree program. Building the portfolio throughout your academic
career will allow you to set goals, establish a plan for growth, and stay on course for
graduation and life-long learning achievements. The Portfolio Project for MAAT245
was designed to improve your research and writing skills, as well as provide you with
pieces that you can include in your portfolio.
MAAT245 – Portfolio Project Directions and Rubrics 2
Deadlines
Deliverable items for the Portfolio Project will be required at various points during
the course. The timeline is as follows:
Assignment Due Date
Assignment for Submission
Grading Scale
Due by the end of Week 3
at 11:59 pm, ET.
Submit Portfolio Project Part 1:
Application Paper.
Submission will be worth
20% of your overall
Portfolio Project grade.
Due by the end of Week 4 at
11:59 pm, ET.
Portfolio Project Part 2:
New Intern Orientation Newsletter
Discussion.
Participation will be worth
10% of your overall
Portfolio Project grade.
Due by the end of Week 5
at 11:59 pm, ET.
Portfolio Project Part 3:
New Intern Orientation Newsletter
Rough Draft and Peer/Instructor
Feedback Discussion.
Participation will be worth
20% of your overall
Portfolio Project grade.
Due by the end of Week 7 at
11:59 pm, ET.
Submit Portfolio Project Part 4:
New Intern Orientation Newsletter
Final Copy.
Submission will be worth
40% of your overall
Portfolio Project grade.
Due by the end
of Week 7 at
11:59 pm, ET.
Submit Portfolio Project Part 5:
Reflection.
Submission will be worth
5% of your overall
Portfolio Project grade.
Due by the end of Week
7.5 at 11:59 pm, ET.
Portfolio Project Part 6: Upload
your project to your electronic
portfolio account.
Submission will be worth
5% of your overall
Portfolio Project grade.
Directions
For this Portfolio Project, you are the Medical Office Manager at XYZ Family Practice.
There are six (6) separate parts to this Portfolio Project, each with a separate
submission deadline. Carefully review all project directions and contact your
instructor with any questions.
Requirements
Use the following organization pattern for Parts 1 and 5 of this Portfolio Project:
APA
Formatting
12-point Times New Roman or Arial font
One-inch margins
Double-spaced
Page numbers in the top right corner
APA Citations
References Page
o A minimum of six (6) scholarly and credible references.
Three (3) for Part 1.
Three (3) for Part 5.
o Do not use blogs, wikis, or coding how to websites (i.e. About.com
or Wikipedia).
In-text citations
MAAT245 – Portfolio Project Directions and Rubrics 3
Week 3 – Part 1: Application Paper
You are the Medical Office Manager at XYZ Family Practice. In your role as
Office Manager, you must educate your staff on updates and changes in the
field.
For this part, you will prepare an application paper that answers the following
essential question: How can computers and medical software programs benefit a medical
office?
In at least two (2) pages, compose an application paper that contains the following:
Cover page
Include: your name, college name, course name, program name, campus name,
date, and instructor’s name.
See the Student Resources to locate an APA Template.
Introduction
Clearly introduce the project.
Give a brief overview of computers and medical software’s use in a
medical office.
Body
Describe various software and their uses in the medical office.
Describe the benefits of using computers and medical software in a medical
office.
Describe any limitations or precautions when using medical software
(privacy issues, training issues), and address how to use this software safely
and accurately.
Critically examine the scholarly and credible sources you selected in order to
describe how using computers and medical software programs to create and
utilize medical records will benefit the office.
Generate at least one (1) essential or topical question(s), and answer them, in
relation to the use of computers and medical software in a medical office.
Please refer to the grading rubric below for Portfolio Project Part 1.
Directions for Parts 2, 3, and 4: New Intern Orientation Newsletter Deliverables Please
be sure to read the directions for each part to ensure you get full credit and complete each
part of the project correctly, accurately, and on time.
Directions
You are the Medical Office Manager at XYZ Family Practice. Using your textbook for
guidance, create an orientation guide for “new interns” in a medical office using the
newsletter template in MS Publisher or MS Word. Be Creative! Your newsletter will
most likely be multiple pages, so be sure to add color, pictures and font that is readable
and professional.
MAAT245 – Portfolio Project Directions and Rubrics 4
Required Newsletter Sections & Headings
Introduction: Policies & Procedures, and an introduction to XYZ Family
Practice (include what the newsletter will contain)
Internship Duties, Calendar & Work Hours
Community Resources
Maintaining Office Equipment
HIPAA and Emailing/Compliance & Computer
Medical Resources on Internet
Inventory Management
Maintaining Patient Records
Filing
Telephone: Techniques & Handling Emergency Calls
Scheduling Appointments
Patient Education
Banking Tasks
Any other additional information you want to add
Week 4 – Part 2: New Intern Orientation Newsletter Discussion
For this part of the Portfolio Project, you will begin to formulate your approach in
creating a New Intern Orientation Newsletter. This is your opportunity to ask
questions, collaborate with your peers and get feedback from your instructor.
In your Initial Post, respond to the following questions:
What is the purpose of this project?
What medium will you use and why (Publisher or Word)?
Where will you find information for the required newsletter sections?
What ideas do you have to make your newsletter authentic?
What questions/concerns do you have about this project?
In your Follow-up Posts, provide constructive feedback to at least two classmates in
order to help answer their questions, and/or guide them towards helpful sources.
Please refer to the grading rubric below for Portfolio Project Part 2 Discussion.
Week 5 – Part 3: Newsletter Rough Draft and Peer/Instructor Feedback Discussion In
your Initial Post, submit a Rough Draft of your New Intern Orientation Newsletter that
contains at least six (6) completed sections.
In your Follow-up Posts, provide constructive feedback that is reflective of the final
copy (Part 4) rubric for at least two classmates. Please refer to the grading rubric below
for Portfolio Project Part 3 Discussion.
Week 7 – Part 4: New Intern Orientation Newsletter Final Copy
Upload and submit your final copy of your New Intern Orientation Newsletter.
Please refer to the grading rubric below for Portfolio Project Part 4.
MAAT245 – Portfolio Project Directions and Rubrics 5
Week 7 – Part 5: Portfolio Project Reflection
In at least two pages, compose a reflection summary that addresses the following items,
and includes an Introduction and Conclusion:
How will you use the skills and knowledge gained from Medical Office
Procedures/Electronic Health Records in your practice as a medical assistant or
medical administrative assistant (biller and/or coder)?
Why is this information and skill set important?
Describe how electronic medical record keeping (filing and billing) impacts
the front office.
What happens if the front office runs inadequately?
What are the consequences of poor office management? How does this reflect
on the office, physician, and medical staff?
How can you ensure that the front office runs smoothly and efficiently in
the office/organization you will work in?
Please refer to the grading rubric below for Portfolio Project Part 5.
Week 7.5 – Part 6: Submission to your Electronic Portfolio Account
Apply any further feedback from your instructor to revise and edit your complete
project. After finalizing Parts 1, 4 and 5, upload your Portfolio Project to your electronic
portfolio account.
You will have three (3) separate files for this Portfolio Project:
1. Application Paper
2. New Intern Orientation Newsletter (Final Copy)
3. Portfolio Project Reflection
You will be graded solely on your submission to your electronic portfolio account. This
will be graded as all or nothing: 100 or 0
MAAT245 – Portfolio Project Directions and Rubrics 6
MAAT245 – Portfolio Project Part 1 Rubric
Criteria
Exceeds Expectations
Meets Expectations
Below Expectations
Points
Application
Paper
60
points
60-54 points
Answers the essential question by
thoroughly describing the benefits of
using computers or medical software by
providing clear and relevant examples.
Describes various medical software,
their uses and limitations with specific
details. Generates more than one
essential/topical question and answers
the question(s) thoroughly and
accurately. Critically examines their
sources to thoroughly describe how
using computers and medical software
will benefit the office.
53-42 points
Answers the essential question by
describing the benefits of using
computers and medical software.
Briefly describes various medical
software, their uses and limitations.
Generates at least one other
essential/topical question and
answers the question accurately.
Critically examines their sources to
briefly describe how using computers
and medical software will benefit the
office. May contain few inaccuracies or
errors in the information provided.
41-0 points
Does not answer the essential question,
and/or does not describe the benefits of
using computers and/or medical
software. Does not describe various
medical software, their uses, and/or
limitations. Does not generate at least
one other essential/topical question
and/or does not answer the question
accurately. Does not critically examine
their sources to describe how using
computers and/or medical software
will benefit the office. Contains several
inaccuracies and/or errors in the
information provided.
Organization
15 points
15-14 points
Includes more than two pages of
content. The paper is fluent and
effortlessly understandable. The pattern
of organization is appropriate for the
project and flows. Cover page and
reference page are included, and
includes all required information.
Introduction provides a clear and
detailed overview of the project and
computer/software in the medical
office.
13-11 points
Includes at least two pages of content.
The presentation is organized in a clear
and logical manner. Cover page and
reference page are included, and
includes all required information.
Introduction provides a brief overview
of the project and computer/software
in the medical office.
10-0 points
Includes less than two pages of
content. The presentation is not
organized clearly and/or logically.
Cover page and/or reference page is
missing, and/or does not include all the
required information. Introduction is
missing, does not provide a brief
overview of the project and/or
computer/software in the medical
office.
APA Formatting
15 points
15-14 points
Document adheres to APA guidelines
(Times New Roman or Arial 12-point
font, double spaced, page numbers,
and one-inch margins) with no errors.
Provides support from more than three
scholarly and credible sources that are
properly cited in APA format
(reference page and in-text citations),
with no errors in citations.
13-11 points
Document adheres to all APA
guidelines, may contain few errors.
Provides support from at least three
scholarly and credible sources that are
properly cited in APA format (reference
page and in-text citations), may contain
few errors in citations.
10-0 points
Document does not adhere to all APA
guidelines, and/or contains several
errors. Provides support from less than
three scholarly and credible sources,
sources are not properly cited in APA
format (reference page and in-text
citations), and/or contain several errors
in citations. There is evidence of
plagiarism.
Mechanics 10
points
10-9 points
Student makes no errors in grammar,
spelling, and punctuation. All writing
is of a professional level.
8-7 points
Student makes three or fewer errors in
grammar, spelling or
punctuation.
6-0 points
Student makes four or more errors in
grammar, spelling and/or
punctuation.
MAAT245 – Portfolio Project Directions and Rubrics
7
Instructor
Comments
Total
Points
MAAT245 – Portfolio Project Directions and Rubrics
MAAT245- Portfolio Project Part 2 Discussion Rubric
7
Criteria
Exceeds Expectations
Meets Expectations
Below Expectations
Points
Newsletter
Discussion
Initial
Post 50
points
50-45 points
Initial Post addresses and meets all
questions and requirements by
providing specific and explicit details
and ideas, and asks beneficial
questions. Constructively and
productively utilizes the discussion
forum to collaborate with peers, ask
questions, and get feedback in order to
build their newsletter.
44-35 points
Initial Post addresses and meets all
questions and requirements by
providing details and ideas, and asks
useful questions. Productively utilizes
the discussion forum to collaborate
with peers, ask questions, and get
feedback in order to build their
newsletter.
34-0 points
Initial Post does not address and/or
meet all questions and requirements,
and/or does not provide details, ideas,
and/or ask useful questions. Does not
productively utilize the discussion
forum to collaborate with peers, ask
questions, and/or get feedback in order
to build their newsletter.
Newsletter
Discussion
Follow-up
Posts
40 points
40-36 points
Responds with constructive feedback to
more than two classmates. Provides
helpful and detailed answers to their
classmates’ questions, and guides them
towards helpful and appropriate
sources.
35-28 points Responds
with fairly constructive feedback to
at least two classmates.
Provides helpful and appropriate
answers to their classmates’ questions,
and guides them towards helpful
sources.
27-0 points
Responds with unconstructive
feedback, and/or responds to less than
two classmates. Provides answers to
their classmates’ questions that may
not be helpful, and/or does not guide
them towards helpful sources.
Mechanics 10
points
10-9 points
Student makes no errors in grammar,
spelling, and punctuation. All writing
is of a professional level, with no “text”
or “chat” language.
8-7 points
Student makes three or fewer errors in
grammar, spelling or punctuation.
Writing is clear with no “text” or “chat”
language.
6-0 points
Student makes four or more errors in
grammar, spelling and/or
punctuation. Some “text” or “chat”
language is used.
Instructor
Comments
Total
Points
MAAT245 – Portfolio Project Directions and Rubrics
MAAT245- Portfolio Project Part 3 Discussion Rubric
8
Criteria
Exceeds Expectations
Meets Expectations
Below Expectations
Points
Newsletter
Rough Draft
Initial
Post
50 points
50-45 points
Submits a rough draft of their
newsletter that contains more than six
sections that are completed.
Constructively and productively
utilizes the discussion forum to
collaborate with peers, ask questions,
and get feedback in order to build and
improve their newsletter.
44-35 points
Submits a rough draft of their
newsletter that contains at least six
sections that are completed.
Productively utilizes the discussion
forum to collaborate with peers, ask
questions, and get feedback in order to
build and improve their newsletter.
34-0 points
Submits a rough draft of their
newsletter that contains less than six
sections that are completed. Does not
productively utilize the discussion
forum to collaborate with peers, ask
questions, and/or get feedback in order
to build and/or improve their
newsletter.
Newsletter
Rough Draft
Follow-up
Posts
40 points
40-36 points
Responds with constructive feedback to
more than two classmates that is
reflective of the final copy (Part 4)
rubric. Provides beneficial and valuable
feedback about their classmates’ rough
draft, and answers to their questions.
35-28 points
Responds with fairly constructive
feedback to at least two other
classmates that is reflective of the final
copy (Part 4) rubric. Provides useful
feedback about their classmates’ rough
draft, and helpful answers to their
questions.
27-0 points
Responds to less than two other
classmates, and/or feedback is not
reflective of the final copy (Part 4)
rubric. Provides unconstructive
feedback about their classmates’ rough
draft, and/or unhelpful answers to
their questions.
Mechanics
10 points
10-9 points
Student makes no errors in grammar,
spelling, and punctuation. All writing
is of a professional level, with no
“text” or “chat” language.
8-7 points
Student makes three or fewer errors in
grammar, spelling or punctuation.
Writing is clear with no “text” or “chat”
language.
6-0 points
Student makes four or more errors in
grammar, spelling and/or
punctuation. Some “text” or “chat”
language is used.
Instructor
Comments
Total
Points
MAAT245 – Portfolio Project Directions and Rubrics 9
MAAT245 – Portfolio Project Part 4 Rubric
Criteria
Exceeds Expectations
Meets Expectations
Below Expectations
Points
Quality of
Newsletter
60 points
60-54 points
Includes all required newsletter
components supported with examples
and details. Each of the components
contains detailed and accurate medical
terms, office protocol, and medical
issues. Newsletter was very creative,
and professional in manner and tone.
53-42 points
Includes all 13 required newsletter
components that are generally
supported with details. Components
contain generally accurate medical
terms, office protocol, and medical
issues. Newsletter was overall creative,
and generally professional in manner
and tone. May contain few inaccuracies
or errors in the information provided.
41-0 points
Does not include all 13 required
newsletter components, and/or
components are not supported with
details. Components do not contain
accurate medical terms, office protocol,
and/or medical issues, and/or is
missing them entirely. Newsletter lacks
creativity, and professional in manner
and tone. Contains several inaccuracies
and/or errors in the information
provided.
Formatting
20 points
20-18 points
Newsletter is in the proper format
using MS Word or Publisher.
Document is organized in a clear and
logical manner and is in standard
newsletter format. Includes all
appropriate headings and summaries
of all major points.
17-14 points
Newsletter is in the proper format
using MS Word or Publisher.
Document is generally organized and
is in standard newsletter format.
Includes appropriate headings and
summaries of major points.
13-0 points
Newsletter is not in the proper format,
and/or did not use MS Word or
Publisher. Document is not organized
in standard newsletter format, and/or
is missing appropriate headings
and/or summaries of major points.
Mechanics 20
points
20-18 points
Student makes no errors in grammar,
spelling, and punctuation.
17-14 points
Student makes three or fewer errors in
grammar, spelling or punctuation.
13-0 points
Student makes four or more errors in
grammar, spelling and/or
punctuation.
Instructor
Comments
Total
Points
MAAT245 – Portfolio Project Directions and Rubrics 10
MAAT 245 – Portfolio Project Part 5 Reflection Rubric
Criteria
Exceeds Expectations
Meets Expectations
Below Expectations
Points
Reflection
Content
60 points
60-54 points
All questions and directives are clearly
and logically answered. Responses
articulate clear understanding of core
concepts. Work fully supports and
develops ideas.
53-42 points
All questions and directives are
generally answered, may need more
detail. Responses demonstrate
understanding of course concepts.
Work supports and develops ideas, but
there are points of confusion or
inaccuracies.
41-0 points
All questions or directives are not
answered. Responses may demonstrate
need for further review of materials.
Ideas are stated but not fully developed
or supported.
Organization
15 points
15-14 points
Reflection is more than two pages in
length. Document is organized in
standard essay format. Introduction
contains a thesis statement that is clear
and well-organized. Supporting
paragraphs are organized around topic
sentences. Conclusion restates thesis
concept without introducing new ideas.
13-11 points
Reflection is at least two pages in
length. Document is organized in a
standard essay format. Provides an
Introduction, may be under-
developed or contain few errors.
Paragraphs are logically organized
but may lack topic sentences.
Conclusion restates thesis concept, but
may introduce new ideas.
10-0 points
Reflection is less than two pages in
length. Document is not organized in
standard essay format. May not
provide Introduction or Conclusion, or
may lack supporting information.
Paragraphs may lack structure, are
illogical, or may contain several errors.
Formatting
15 points
15-14 points
Document adheres to APA guidelines
(Times New Roman or Arial 12-point
font, double spaced, page numbers,
and one-inch margins) with no errors.
Provides support from more than three
scholarly and credible sources that are
properly cited in APA format
(reference page and in-text citations),
with no errors in citations.
13-11 points
Document adheres to all APA
guidelines, may contain few errors.
Provides support from at least three
scholarly and credible sources that are
properly cited in APA format (reference
page and in-text citations), may contain
few errors in citations.
10-0 points
Document does not adhere to all APA
guidelines, and/or contains several
errors. Provides support from less than
three scholarly and credible sources,
sources are not properly cited in APA
format (reference page and in-text
citations), and/or contain several errors
in citations. There is evidence of
plagiarism.
Mechanics 10
points
10-9 points
Student makes no errors in grammar,
spelling, and punctuation.
8-7 points
Student makes three or fewer errors in
grammar, spelling or punctuation.
6-0 points
Student makes four or more errors in
grammar, spelling and/or
punctuation.
Instructor
Comments
Total
Points