Change Control Management
The paper mainly focuses on the level crossing removal of Buckley Street, Essondon that is considered as one of the key arterials in inner North West of Melbourne that mainly connects Keilor as well as Avondale heights in the west. The boom gates of the Buckley Street are down for about 78 minutes in the morning and as result, the traveller faces congestion as well as disruption while passing. In order to resolve this problem, the Victorian government took an important step and as per it, they wants to remove the level crossing at Buckley Street so that the passengers can easily travel and which further can be able to reduce traffic congestion as well as assists in improving safety.
|
Change identification |
Purpose |
Change analysis |
Change request approval |
Change tracking |
|
Utilizing technically advanced equipments |
It is identified that use of technically advanced equipments helps in removing the level crossing at Buckley Street quite easily. |
The construction engineers understand the change viability. |
The change viability in the project is mainly approved by the project managers |
Proper master logbook is maintained in order to ensure that the construction engineers use proper equipment. |
|
Utilizing appropriate quality of materials |
It is very much necessary to use proper quality of materials in order to construct the pathways. |
The quality analyst understands the viability of proper quality of materials in the project. |
The request for maintain proper quality materials is mainly approved by the project manager |
Appropriate logbook is generally maintained in order to make sure those proper quality materials is used in the project. |
Schedule and time management
|
Task Name |
Start |
|
Milestone 1: Completion of project initiation phase |
Mon 23-05-16 |
|
Milestone 2: Completion of planning phase |
Thu 15-12-16 |
|
Milestone 3 : Completion of procurement phase |
Wed 06-12-17 |
|
Milestone 4: Completion of Construction phase |
Thu 08-08-19 |
|
Milestone 4: Completion of project closure phase |
Wed 20-11-19 |
|
Task Name |
Duration |
Start |
Finish |
% Complete |
|
Essendon & Buckley Street level crossing removal |
985 days |
Thu 11-02-16 |
Wed 20-11-19 |
57% |
|
Initiation phase of the project |
73 days |
Thu 11-02-16 |
Mon 23-05-16 |
100% |
|
Identifying objectives of the project |
15 days |
Thu 11-02-16 |
Wed 02-03-16 |
100% |
|
Undertaking feasibility study |
20 days |
Thu 03-03-16 |
Wed 30-03-16 |
100% |
|
Establishing project charter |
16 days |
Thu 31-03-16 |
Thu 21-04-16 |
100% |
|
Appointing team members of the project |
22 days |
Fri 22-04-16 |
Mon 23-05-16 |
100% |
|
Milestone 1: Completion of project initiation phase |
0 days |
Mon 23-05-16 |
Mon 23-05-16 |
100% |
|
Planning phase of the project |
148 days |
Tue 24-05-16 |
Thu 15-12-16 |
100% |
|
Site investigations |
22 days |
Tue 24-05-16 |
Wed 22-06-16 |
100% |
|
Solution announced |
20 days |
Thu 23-06-16 |
Wed 20-07-16 |
100% |
|
Community information sessions |
25 days |
Thu 21-07-16 |
Wed 24-08-16 |
100% |
|
Trader consultation |
26 days |
Thu 25-08-16 |
Thu 29-09-16 |
100% |
|
Assessment of design options |
26 days |
Fri 30-09-16 |
Fri 04-11-16 |
100% |
|
Lowering Buckley street under rail line |
29 days |
Mon 07-11-16 |
Thu 15-12-16 |
100% |
|
Milestone 2: Completion of planning phase |
0 days |
Thu 15-12-16 |
Thu 15-12-16 |
100% |
|
Procurement phase |
254 days |
Fri 16-12-16 |
Wed 06-12-17 |
100% |
|
Community input on design elements |
32 days |
Fri 16-12-16 |
Mon 30-01-17 |
100% |
|
North west alliance project partner announced |
39 days |
Tue 31-01-17 |
Fri 24-03-17 |
100% |
|
Construction partner announced |
44 days |
Mon 27-03-17 |
Thu 25-05-17 |
100% |
|
Community consultation |
47 days |
Fri 26-05-17 |
Mon 31-07-17 |
100% |
|
Refinement of design including community inputs |
50 days |
Tue 01-08-17 |
Mon 09-10-17 |
100% |
|
Finalizing design |
42 days |
Tue 10-10-17 |
Wed 06-12-17 |
100% |
|
Milestone 3 : Completion of procurement phase |
0 days |
Wed 06-12-17 |
Wed 06-12-17 |
100% |
|
Construction phase |
436 days |
Thu 07-12-17 |
Thu 08-08-19 |
19% |
|
On-going community consultation |
32 days |
Thu 07-12-17 |
Fri 19-01-18 |
100% |
|
Construction commences |
34 days |
Mon 22-01-18 |
Thu 08-03-18 |
100% |
|
Preparatory work commenced |
43 days |
Fri 09-03-18 |
Tue 08-05-18 |
42% |
|
Finalized design released to the community |
45 days |
Wed 09-05-18 |
Tue 10-07-18 |
0% |
|
Contract awarded for Buckley street level crossing removal project |
52 days |
Wed 11-07-18 |
Thu 20-09-18 |
0% |
|
Early works commence |
57 days |
Fri 21-09-18 |
Mon 10-12-18 |
0% |
|
Major works commence |
48 days |
Tue 11-12-18 |
Thu 14-02-19 |
0% |
|
Boom gates removed |
60 days |
Fri 15-02-19 |
Thu 09-05-19 |
0% |
|
Finalizing landscapes |
65 days |
Fri 10-05-19 |
Thu 08-08-19 |
0% |
|
Milestone 4: Completion of Construction phase |
0 days |
Thu 08-08-19 |
Thu 08-08-19 |
0% |
|
Closure phase |
74 days |
Fri 09-08-19 |
Wed 20-11-19 |
0% |
|
Post-project review |
20 days |
Fri 09-08-19 |
Thu 05-09-19 |
0% |
|
Stakeholder-sign off |
30 days |
Fri 06-09-19 |
Thu 17-10-19 |
0% |
|
Documentation |
24 days |
Fri 18-10-19 |
Wed 20-11-19 |
0% |
|
Milestone 4: Completion of project closure phase |
0 days |
Wed 20-11-19 |
Wed 20-11-19 |
0% |
|
Task Name |
Duration |
Predecessors |
|
Essendon & Buckley Street level crossing removal |
985 days |
|
|
Initiation phase of the project |
73 days |
|
|
Identifying objectives of the project |
15 days |
|
|
Undertaking feasibility study |
20 days |
2 |
|
Establishing project charter |
16 days |
3 |
|
Appointing team members of the project |
22 days |
4 |
|
Milestone 1: Completion of project initiation phase |
0 days |
5 |
|
Planning phase of the project |
148 days |
|
|
Site investigations |
22 days |
6 |
|
Solution announced |
20 days |
8 |
|
Community information sessions |
25 days |
9 |
|
Trader consultation |
26 days |
10 |
|
Assessment of design options |
26 days |
11 |
|
Lowering Buckley street under rail line |
29 days |
12 |
|
Milestone 2: Completion of planning phase |
0 days |
13 |
|
Procurement phase |
254 days |
|
|
Community input on design elements |
32 days |
14 |
|
North west alliance project partner announced |
39 days |
16 |
|
Construction partner announced |
44 days |
17 |
|
Community consultation |
47 days |
18 |
|
Refinement of design including community inputs |
50 days |
19 |
|
Finalizing design |
42 days |
20 |
|
Milestone 3 : Completion of procurement phase |
0 days |
21 |
|
Construction phase |
436 days |
|
|
On-going community consultation |
32 days |
22 |
|
Construction commences |
34 days |
24 |
|
Preparatory work commenced |
43 days |
25 |
|
Finalized design released to the community |
45 days |
26 |
|
Contract awarded for Buckley street level crossing removal project |
52 days |
27 |
|
Early works commence |
57 days |
28 |
|
Major works commence |
48 days |
29 |
|
Boom gates removed |
60 days |
30 |
|
Finalizing landscapes |
65 days |
31 |
|
Milestone 4: Completion of Construction phase |
0 days |
32 |
|
Closure phase |
74 days |
|
|
Post-project review |
20 days |
33 |
|
Stakeholder-sign off |
30 days |
35 |
|
Documentation |
24 days |
36 |
|
Milestone 4: Completion of project closure phase |
0 days |
37 |
Cost/Budget management
|
Task Name |
Duration |
Resource Names |
Cost |
|
Essendon & Buckley Street level crossing removal |
985 days |
$114,664,480.00 |
|
|
Initiation phase of the project |
73 days |
$254,480.00 |
|
|
Identifying objectives of the project |
15 days |
Project manager |
$34,800.00 |
|
Undertaking feasibility study |
20 days |
Project manager |
$46,400.00 |
|
Establishing project charter |
16 days |
Project manager, Project planner |
$72,960.00 |
|
Appointing team members of the project |
22 days |
Project manager, Project planner |
$100,320.00 |
|
Milestone 1: Completion of project initiation phase |
0 days |
$0.00 |
|
|
Planning phase of the project |
148 days |
$7,765,120.00 |
|
|
Site investigations |
22 days |
Supervisor, Construction manager |
$89,760.00 |
|
Solution announced |
20 days |
Construction technician, Contractor, Equipment cost[1] |
$7,081,600.00 |
|
Community information sessions |
25 days |
Construction manager, Contractor |
$102,000.00 |
|
Trader consultation |
26 days |
Construction manager, Contractor |
$106,080.00 |
|
Assessment of design options |
26 days |
Construction manager, Contractor, Sub-contractor |
$156,000.00 |
|
Lowering Buckley street under rail line |
29 days |
Architect, Construction manager, Construction technician, Sub-contractor |
$229,680.00 |
|
Milestone 2: Completion of planning phase |
0 days |
$0.00 |
|
|
Procurement phase |
254 days |
$34,070,960.00 |
|
|
Community input on design elements |
32 days |
Cost for removing level crossing[1], Supervisor, Architect, Construction technician, Equipment cost[1] |
$16,194,560.00 |
|
North west alliance project partner announced |
39 days |
Supervisor, Architect, Construction manager, Contractor, Procurement manager |
$396,240.00 |
|
Construction partner announced |
44 days |
Supervisor, Architect, Construction technician, Contractor, Procurement manager |
$447,040.00 |
|
Community consultation |
47 days |
Cost for removing level crossing[1],Architect, Construction technician, Contractor |
$9,285,760.00 |
|
Refinement of design including community inputs |
50 days |
Architect, Construction technician, Contractor, Financial manager, Procurement manager |
$492,000.00 |
|
Finalizing design |
42 days |
Supervisor, Architect, Equipment cost[1],Procurement manager |
$7,255,360.00 |
|
Milestone 3 : Completion of procurement phase |
0 days |
$0.00 |
|
|
Construction phase |
436 days |
$72,236,480.00 |
|
|
On-going community consultation |
32 days |
Supervisor, Architect, Contractor, Procurement manager, Sub-contractor |
$322,560.00 |
|
Construction commences |
34 days |
Cost for removing level crossing[1], Project manager, Architect, Construction technician, Procurement manager |
$9,282,880.00 |
|
Preparatory work commenced |
43 days |
Cost for removing level crossing[1], Supervisor, Architect, Construction technician, Contractor, Equipment cost[1],Sub-contractor |
$16,433,440.00 |
|
Finalized design released to the community |
45 days |
Supervisor, Architect, Construction manager, Construction technician, Procurement manager |
$453,600.00 |
|
Contract awarded for Buckley street level crossing removal project |
52 days |
Cost for removing level crossing[1], Project manager, Architect, Construction technician, Contractor, Sub-contractor |
$9,536,640.00 |
|
Early works commence |
57 days |
Cost for removing level crossing[1],Architect, Construction manager, Construction technician, Equipment cost[1] |
$16,342,000.00 |
|
Major works commence |
48 days |
Cost for removing level crossing[1], Project manager, Supervisor, Architect, Construction manager, Construction technician, Sub-contractor |
$9,591,360.00 |
|
Boom gates removed |
60 days |
Cost for removing level crossing[1], Project manager, Architect, Construction manager, Construction technician, Contractor |
$9,624,000.00 |
|
Finalizing landscapes |
65 days |
Architect ,Construction manager, Construction technician Contractor, Sub-contractor |
$650,000.00 |
|
Milestone 4: Completion of Construction phase |
0 days |
$0.00 |
|
|
Closure phase |
74 days |
$337,440.00 |
|
|
Post-project review |
20 days |
Project manager, Project planner |
$91,200.00 |
|
Stakeholder-sign off |
30 days |
Project manager, Project planner |
$136,800.00 |
|
Documentation |
24 days |
Project manager, Project planner |
$109,440.00 |
|
Milestone 4: Completion of project closure phase |
0 days |
$0.00 |
Quality management
|
Identification of factors |
Purpose |
Measurement of project quality |
Analyzing project quality |
Quality control |
|
Training to the project stakeholders |
Proper training to the project stakeholders would be helpful in completing the project successfully on time by managing the challenges and issues properly on time. |
Proper training facility is not provided to the workers of the project team. |
Due to unavailability of training it is reflects that the project team members faces little bit of challenges in completing the project work successfully. |
Proper training facility not only helps in managing the project work but will also help in maintaining the quality of the project. |
|
Use of proper quality off materials |
Proper use of quality materials would be quite advantageous for the project. |
The materials that are supplied by the suppliers for the construction of the pathway is of poor quality. |
The materials that are used in the project must be checked before using it for construction purpose. |
Proper quality of materials must be used in order to enhance the quality of the project. |
Human resource management
|
Role |
Project Responsibility |
Skills Required |
Number of Staff Required |
Duration Required |
|
Project Team |
4 years |
|||
|
Project manager |
The project manager is the person who is mainly responsible of initiating, planning, managing as well as executing the project successfully. |
Project management |
3 |
|
|
Financial manager |
The financial manager is the person who mainly reviews the financial requirement of the project |
Construction |
4 |
4 years |
|
Contractor |
The contractor is the person who mainly involves in constructing the pathways after the removal of level crossing |
Construction |
1 |
4 years |
|
Site supervisor |
Site supervisor is the person who mainly helps in providing proper guidance to the various organizational staffs. |
Construction |
10 |
4 years |
Communication management
|
Communication Type |
Objective |
Medium |
Frequency |
Audience |
Owner |
Deliverable |
|
Project status report |
The meeting is mainly arranged in order to gather information about the project status in order to make sure that the project is on right track |
Audio and video conferencing, |
Weekly |
Project manager |
Project stakeholders |
Meeting minutes |
|
Project team meeting |
The project meetings is mainly arranged in order to know about the various challenges that the workers of the project are facing while working with the project. |
Face to face |
Whenever required |
Project manager |
Project team |
Agenda |
|
Kick off meetings |
It is arranged before initiation of the project in order to get information about the schedule, budget as well as resources required in order to execute the project successfully. |
Face to face |
Once |
Stakeholders of the project |
Project manager |
Meeting minutes as well as agenda |
|
Monthly project meetings |
Monthly meetings is necessary in the project in order to make sure that the budget of the project are correctly utilized |
Face to face conversation |
Monthly |
Project manager |
Finance manager |
Budget report |
Risk management
|
Risk |
Type of risk |
Risk statement |
Impact |
Probability |
Risk exposure |
Risk mitigation |
|
Budget shortfall |
Negative risk |
If the project managers does not estimate the budget of the project then during the project progress the project managers can face budget shortfall, which can create number of financial as well as budget related issues within the project. |
Major |
Probable |
Medium |
It is necessary for the project managers to undertake market analysis properly in order to know the current cost of project resources that are used in the project. |
|
Extending project schedule |
Positive risk |
It is identified that sometimes the project managers generally extends the schedule of the project in order to provide quality based outcome within the project. |
Moderate |
Probable |
Low |
The changes that re needed within the project must be done appropriately in order to bring positive outcome within the project. |
|
Use of improper quality materials |
Negative risk |
It is necessary to use proper quality materials in order to construct the pathways after the removal of the level crossing. |
Moderate |
Likely |
Medium |
Proper quality of materials must be used in the project so that the project can be completed successfully without facing any type of quality related challenges. |
|
Improper management |
Negative risk |
If the project managers are not able to manage the project successfully then they generally faces issues in executing the project successfully within the estimated budget and time. |
Major |
Very likely |
High |
It is necessary to hire experienced project managers who will be able to manage the project successfully so that the entire project will be successfully completed on proper time an budget. |
|
Impact |
Extreme |
|||||
|
Major |
Budget shortfall |
Improper management |
||||
|
Moderate |
Use of poor quality of materials |
Extension of schedule |
||||
|
Minor |
||||||
|
Insignificant |
||||||
|
Remote |
Unlikely |
Possible |
Probable |
Highly probable |
||
|
Likelihood |
Procurement management
|
Type of contract |
Procurement risk |
Procurement risk management |
Performance metrics |
|
Firm fixed price |
Unrealistic schedule |
The schedule must be created with the help of experienced project managers. |
Acceptable |
|
Firm fixed price |
Improper framework for the level crossing removal |
Proper framework must be created for the level crossing removal |
Acceptable |
|
Firm fixed price |
Conflict related on contract |
Conflict must be resolved by arranging meetings |
Acceptable |
Quality baseline
|
Metrics |
Standard |
Frequency |
Report |
|
Successful completion of project on time |
The project will be successfully completed by 2019. |
Once |
Quality management report |
|
Successful removal of level crossing |
Removal of level crossing will be completed by early 2019. |
Yearly |
Yearly quality management report |
Buckley Street, Essendon. (2018). Your Level Crossing. Retrieved 3 April 2018, from https://your.levelcrossings.vic.gov.au/buckley-street-essendon
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