assigmentinstruction1 xOM007_Rubric OM007_Assessment_ProjectRolesandResponsibilitiesMatrix x
This assessment has four-parts. Click each of the items below to complete this assessment.
Part I: Project Management Plan
It is suggested that the project you select be manageable in scope and not overly complex. You will assume that the objectives and scope of the project you have selected have been vetted and approved. The next step is to develop a project plan. You will develop a project management plan that will walk through key steps of the project management process. The objective of this Assessment is not a deep dive into the full intricacies of project management. Rather, it is to ensure that as a healthcare administrator or manager you have a solid theory and practical knowledge of key aspects of the project management process.
· Create a Project Management Plan (3–5 pages total) which includes the following:
· Project description, purpose, and objectives: The project description delineates key aspects of a project.
· In 1–2 pages of your project plan:
· Describe the project and explain the purpose and justification for the project.
· Explain the SMART goals and objectives of the project.
· Describe the requirements for the project.
· Explain the tangible measures for acceptance criteria used to achieve project success.
· Project Scope: The project scope defines the scope of the project and how the scope will be managed.
· In 2–3 pages of your project plan:
· Summarize, in detail, the expected deliverables for the project.
· Explain the acceptance criteria for a project.
· Explain the project assumptions, risks, and constraints.
· Roles and Responsibilities: By definition, a project is a unique undertaking with a beginning and an end point. One responsibility of management is to determine who will be a part of the project team (including designation of a project manager). Ask yourself, “Who needs to be on this team to ensure that project goals are successfully met?” Consider, as well, the importance of communication among team members. What communication needs will each individual have? With whom will they communicate and how?
· Using the “Project Roles and Responsibilities Matrix” template, list the names* and titles of all individuals or entities involved in the project. Indicate whether each stakeholder is internal or external to the project organization.
*For privacy purposes, please use pseudonyms.
· Identify the internal and external stakeholders for a project.
· Distinguish the roles and responsibilities of the project stakeholders.
· Explain how to communicate with project stakeholders.
Part II: Project Schedule
There are many different methodologies for planning and scheduling a project. For this Assessment, you will develop a Gantt chart that depicts key project activities, time allotted for each activity, and when each activity is scheduled to begin. To do so, you will need to consider dependencies. Some activities will be sequential, others may be simultaneous, and some may overlap.
· Note:
You may create your own Gantt chart using Excel, or download a template offered by Microsoft
at https://support.office.com/en-sg/article/Present-your-data-in-a-Gantt-chart-in-Excel-f8910ab4-ceda-4521-8207-f0fb34d9e2b6
· Using a Gantt chart construct a project schedule.
· In two to three paragraphs of your project plan, explain the estimating techniques used to develop your project schedule. Provide rationale for why these techniques will be effective.
Part III: Strategies for Maintaining the Project Budget
A project begins with an approved budget. Too often, however, unless the budget is meticulously managed, budget overruns occur. Healthcare administrators and managers must ensure that the project management process includes careful oversight on spending.
· Describe the project budget key success factors and dynamics including the following (2-3 pages):
· Analyze at least three strategies that can be applied for due diligence and maintaining oversight of the project budget.
· Explain at least two challenges each of these strategies might present and identify opportunities for improvement.
· Compare the positive outcomes that might result from each strategy.
Part IV: Risk Management, Quality Management, and Sustainability
Even the most straightforward and well-planned project can be impacted by unexpected circumstances. Anticipating risks is a key part of project management, and one that a healthcare administrator or manager must ensure is taken into consideration by the project team. Additionally, if not carefully monitored, budget and time constraints can take a toll on the quality of a project.
· Create a 2- to 4-page risk management and quality management plan, which includes the following:
· Describe how you plan to manage risks for your project.
· Analyze strategies for managing quality within your project.
· Analyze strategies for sustainability of your project.
· Describe at least two tools and/or techniques you plan to use to manage quality and defend why you chose those tools.
© 2021 Walden University 1
OM007: Project Management: Plan complex projects using project management tools and techniques to achieve
resource optimization and sustainability.
Assessment Rubric
Rubric Criteria
Needs Improvement
Meets Expectations
Exceeds Expectations
Part 1: Project Management Plan
Learning
Objective 1.1:
Explain the
purpose and
justification for a
project.
Response does not explain or
explains fewer than two purposes
with justifications, and/or the
purpose and justification for a project
is not clearly stated.
Explanation of two purposes
with justification for the
project is clearly stated.
Justification conveys the
benefits of the project to the
organization.
Response demonstrates
the same level of
achievement as “Meets,”
plus the following:
Response explains more
than two purposes with
justification.
Learning
Objective 1.2
Explain the SMART
goals and
objectives of a
project.
Response does not explain or
explains fewer than two SMART
goals and objectives of the project,
or unclearly explains two SMART
goals and objectives in measurable
terms.
Response explains two
SMART goals and objectives
of the project are clearly
explained and are stated in
measurable terms.
Response demonstrates
the same level of
achievement as “Meets,”
plus the following:
Response explains more
than two SMART goals
and objectives of the
project are clearly
explained and are stated
in measurable terms.
Learning
Objective 1.3
Response does not describe or
describes fewer than two
requirements for a project.
Response describes two
requirements for a project and
is clearly described.
Requirements for the project
present logical alignment with
Response demonstrates
the same level of
achievement as “Meets,”
plus the following:
© 2021 Walden University 2
Rubric Criteria
Needs Improvement
Meets Expectations
Exceeds Expectations
Describe the
requirements for a
project.
the SMART goals and
objectives.
Response describes more
than two requirements for
a project and is clearly
described.
Learning
Objective 1.4
Explain the tangible
measures for
acceptance criteria
used to achieve
project success.
Response does not explain or
explains fewer than two tangible
measures and/or the tangible
measure is not clear and/or is
incomplete. Explanation of the
tangible measure and acceptance
criteria does not align with project
description.
Response explains two
tangible measures and
project deliverables is clear
and comprehensive.
Explanation of the tangible
measure and project
deliverables aligns with the
project description.
Response demonstrates
the same level of
achievement as “Meets,”
plus the following:
Response explains more
than two tangible
measures and project
deliverables is clear and
comprehensive.
Learning
Objective 1.5
Summarize the
expected
deliverables for a
project.
Response does not include or
includes an unclear or incomplete
summary of three expected
deliverables for a project.
Or response includes a summary of
fewer than three expected
deliverables for a project.
Summary of the expected
deliverables does not align with
project description.
Response includes a clear
and complete summary of at
least three expected
deliverables for the project
and the comprehensive
summary of the expected
deliverables for the project
does align with project
description.
Response demonstrates
the same level of
achievement as “Meets,”
plus the following:
Response includes a clear
and comprehensive
summary of more than
three expected
deliverables for the
project.
Learning
Objective 1.6
Response does not contain or
contains fewer than three
acceptance criteria for some but not
all key phases of the project.
Response explains at least
three acceptance criteria for
each key phase of the project.
Response demonstrates
the same level of
achievement as “Meets,”
plus the following:
© 2021 Walden University 3
Rubric Criteria
Needs Improvement
Meets Expectations
Exceeds Expectations
Explain the
acceptance criteria
for a project.
Specific conditions for acceptance
are incomplete or vague.
Specific conditions for
acceptance are clearly stated.
Response explains more
than three acceptance
criteria for each key phase
of the project.
Learning
Objective 1.7
Explain project
assumptions, risks,
and constraints.
Response does not explain or
explains fewer than two project
assumptions, two risks, and two
project constraints and/or are
unclearly stated. Rationale is not
provided and/or is insufficient.
Explanation of at least two
project assumptions, two
risks, and two project
constraints are present.
Explanations are clear and
comprehensive. Rationale is
provided for each project
assumption and constraint.
Response demonstrates
the same level of
achievement as “Meets,”
plus the following:
Response explains more
than two project
assumptions or more than
two project constraints.
Learning
Objective 1.8
Identify the internal
and external
stakeholders for a
project.
Response does not include or
includes a roles and responsibilities
matrix that does not identify all key
internal and external stakeholders.
Response includes a roles
and responsibilities matrix
which identifies all of the key
internal and external
stakeholders.
Response demonstrates
the same level of
achievement as “Meets,”
plus the following:
Roles and responsibilities
matrix demonstrates
synthesis and creativity in
alignment with the project
description.
Learning
Objective 1.9
Distinguish the
roles and
responsibilities of
Response does not distinguish or
unclearly distinguishes the roles and
responsibilities of the project
stakeholder in the matrix.
Response clearly
distinguishes the roles and
responsibilities of the project
stakeholder in the matrix.
Roles and responsibilities
align with the purpose,
Response demonstrates
the same level of
achievement as “Meets,”
plus the following:
Explanation of roles and
responsibilities
© 2021 Walden University 4
Rubric Criteria
Needs Improvement
Meets Expectations
Exceeds Expectations
the project
stakeholders.
requirements, and objectives
of the project.
demonstrates synthesis
and creativity in alignment
with the project
description.
Learning
Objective 1.10
Explain how to
communicate with
project
stakeholders.
Response in the roles and
responsibilities matrix does not
explain the communication needs of
the stakeholders or how to
communicate with the project
stakeholders during the project.
Response in the roles and
responsibilities matrix clearly
explains communications
needs during the project.
Communications needs clarify
how and when stakeholders
will communicate with one
another.
Response demonstrates
the same level of
achievement as “Meets,”
plus the following:
Explanation of stakeholder
communications needs
demonstrates synthesis
and creativity in alignment
with the project
description.
Rubric Criteria
Needs Improvement
Meets Expectations
Exceeds Expectations
Part 2: Project Schedule
Learning
Objective 2.1:
Construct a project
schedule in a Gantt
chart.
Response does not include or
includes a Gantt chart that does not
reflect the complete scope of the
project. Gantt chart is missing one or
more of the following: start and end
dates, durations, and predecessors
for each task. Gantt chart does not
display all schedule milestones
and/or does not display the critical
path.
Response includes a Gantt
chart that clearly represents
the scope of the project.
Gantt chart includes start and
end dates, durations, and
predecessors for each task.
Gantt chart displays schedule
milestones and the critical
path.
Response describes how at
least two staff members will
Response demonstrates
the same level of
achievement as “Meets,”
plus the following:
Gantt chart includes two
inserted comments that
provide additional
information about
concerns or issues related
© 2021 Walden University 5
Response does not describe,
describes how fewer than two, or
vaguely describes how at least two
staff members will be involved in
achieving the five goals.
Response is not supported by
references to relevant
academic/professional resources.
be involved in achieving the
five goals.
Response is supported by
references to relevant
academic/professional
resources.
any of the schedule items
on the chart.
Learning
Objective 2.2
Apply various
techniques for
estimating activity
durations.
Response does not include, includes
fewer than two, or includes two
techniques for estimating activity
durations that are not clearly
applied. Rationale explaining the
effectiveness of these techniques is
insufficient.
Response includes two
techniques for estimating
activity durations are clearly
applied. Rationale is provided
explaining why these
techniques will be effective.
Response demonstrates
the same level of
achievement as “Meets,”
plus the following:
Key assumptions and
risks related to the project
schedule are identified
and explained.
Rubric Criteria
Needs Improvement
Meets Expectations
Exceeds Expectations
Part 3: Strategies for Maintaining the Project Budget
Learning
Objective 3.1:
Analyze strategies
for due diligence
and maintaining
oversight of the
project budget.
Response does not analyze or
analyzes fewer than three strategies
that can be applied for due diligence
and maintaining oversight of the
project budget. Rationale is unclear
and/or insufficient and/or the
resources are not relevant.
Response analyzes at least
three strategies that can be
applied for maintaining
oversight of the project
budget.
Response provides rationale
for why these strategies will
be effective for the specific
project.
Response demonstrates
the same level of
achievement as “Meets,”
plus the following:
Response analyzes more
than three strategies that
can be applied for
maintaining oversight of
the project budget.
© 2021 Walden University 6
Learning
Objective 3.2:
Explain challenges
to project budget
strategies and
opportunities for
improvement.
Response does not explain or
explains fewer than two challenges
each budget strategy may present
and/or response is unclear and
insufficient. Response provides
insufficient project-specific rationale
for each challenge. Response does
not provide opportunities for
improvement of each challenge.
Response explains two
challenges each budget
strategy may present.
Response provides project-
specific rationale for
pinpointing each challenge.
Response provides
opportunities for improvement
of each challenge.
Response demonstrates
the same level of
achievement as “Meets,”
plus the following:
Response explains more
than one way each
challenge might be
overcome or mitigated.
Learning
Objective 3.3:
Compare positive
outcomes of project
budget strategies.
Response does not compare or
compares fewer than two positive
outcomes each budget strategy
might present and/or response is
unclear and insufficient. Response
provides insufficient project-specific
rationale for positive outcome.
Response compares two
positive outcomes each
budget strategy might
present. Response provides
project-specific rationale for
each positive outcome.
Response demonstrates
the same level of
achievement as “Meets,”
plus the following:
Response compares more
than two positive
outcomes each budget
strategy might present.
Rubric Criteria
Needs Improvement
Meets Expectations
Exceeds Expectations
Part 4: Risk Management, Quality Management, and Sustainability
Learning
Objective 4.1:
Describe a plan to
manage risks for a
project.
Response does not include or
includes a plan for managing fewer
than two project risks and/or plan is
not clearly or sufficiently described.
Risks associated with the project are
insufficiently described.
Response includes a plan for
managing two project risks
that is clearly described.
Risks associated with the
project are clearly described.
Response demonstrates
the same level of
achievement as “Meets,”
plus the following:
Plan for managing more
than two project risk is
clearly described.
Learning
Objective 4.2:
Response does not analyze or
unclearly analyzes strategies for
managing quality.
Response clearly analyzes
strategies for managing
quality.
Response demonstrates
the same level of
© 2021 Walden University 7
Analyze strategies
for managing
quality.
achievement as “Meets,”
plus the following:
Response describes three
key insights about the
quality management
process during a project.
Learning
Objective 4.3
Analyze strategies
for sustainability of
a project.
Response does not analyze or
unclearly analyzes strategies for
sustaining a project.
Response clearly analyzes
strategies for sustaining a
project.
Response demonstrates
the same level of
achievement as “Meets,”
plus the following:
Response describes three
key insights about the
sustainability of a project.
Learning
Objective 4.4
Defend tools and/or
techniques to use
to manage quality
and why you chose
those tools.
Response does not identify or
identifies fewer than two tools and/or
does not defend or illogically
defends their use. Rationale for the
choice of quality management tools
is not clearly explained.
Response identifies two tools
and logically defends their
use. Rationale for the choice
of quality management tools
is clearly explained.
Response demonstrates
the same level of
achievement as “Meets,”
plus the following:
More than two tools have
been identified and are
logically defended.
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Name* |
Job Title |
Role in Project |
Responsibilities in Project |
Internal / External |
Communication Needs |
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