Final Project- Festival

ScreenShot2021-06-24at12.33.29PM SEE6020FinalProjectRubric1 x-LightsOnFestival

 Attached are the instructions and what I have so far for my project. Part of this project is about the risk management plan guidelines that I will need for the project. My project is an art and music festival called ″Lights on Festival″. It is located in Concord, CA and it is an outside stadium. More information will be in the pdf. Please let me know if you have any questions. 

SEE6020 Final Project Rubric

Novice 60% Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Intermediate 75%	Advanced 100%
Identifies physical risk associated with event Weight 20%	Identifies minimal risk assessment to event	Identifies some risk assessment to event	Identifies extensive risk assessment associated with event
Identifies all operational, contractual, economic, legal and reputation risk associated with event Weight 20%	Identifies minimal peripheral risks associated with event	Identifies some peripheral risks associated with event	Identifies extensive peripheral risks associated with event
Effectively identifies and communicates risk management plans to other constituents of the organization and/or event Weight 25%	No clear communication to constituents	Provides some communication to constituents	Clearly communicates the plan to all constituents
Develops thorough contingency and crisis response protocols Weight 25%	Provides minimal contingency and crisis response protocols	Provides some contingency and crisis response protocols	Provides extensive contingency and crisis response protocols
APA formatting 10%	APA formatting is minimal.	APA formatting is fair.	APA formatting is excellent.

The Lights on Festival will be an annual music and art festival held in Concord, CA, at the Concord Pavilion. This event will bring more comfort and style to the audiences; especially a taste of the goods and wares from one-stop-shop and the variety of genres, including rock, pop, R&B, Hip Hop, and electronic dances, among others, and will be held on consecutive three-day weekends in June every year. Lights on Festival showcases the talents of upcoming artists and reunited bands. A risk management plan plays a crucial role in enhancing safety and controlled provisions to all the key stakeholders

within the arena

, pre, during, and post-concert activities (Fuller & Drawer,

2

00

4

). The key stakeholders in the risk management plan include the audience, the event organizers, live performers, and the other guests.

Risk

s Pre-Concert

Risk

Likelihood

Severity

Magnitude

Solution

The general state of the

Unlikely

Minor

2

Management must inspect the

site is uneven, and the

arena before the concert and

presence of unwanted

report any anomaly or foreign

or dangerous objects in

object in the arena

the 2 5 0,000

to the management

square-foot area

Rare

High

5

LIGHTS ON ART AND MUSIC FESTIVAL

3

Cancellation, attrition,

Rare

High

5

The event organizers must

and liability transfer

study and review the health

and weather guidelines to

prevent any cancellation.

However, if the concert is

postponed to a

later date within the year, early

tickets will not be refunded.

Instead, the attendees will use

the same tickets

on the first day of the

rescheduled.

If the event is canceled or

postponed

to the subsequent year, all the

early

bookings will be refunded.

Public Health risks;

Management should identify

waste

and prevent any accidental or

management, sanitation,

intentional exposure to health

and food safety

hazards.

LIGHTS ON ART AND MUSIC FESTIVAL

High

5

Rare

Minor

3

			4
Destroyed camping	Rarely	All the camping spots must be
spots	examined two weeks before the
annual event.
Absence of an	Should immediately hire
appointed staff member	another stand-in staff.

Risks

during the

live concert performance

Risk

Likelihood

Severity

Magnitude

Solution

Rare

3

Minor

4

Ticket Sales				Moderate	Management should have an
breakdown	alternative
ticketing procedure to ensure a
seamless
entry of the attendees to avoid
overcrowding.
Bad lighting systems				Likely	Management will assess the
within the arena	condition of the lighting system
and replace all faulty ones
immediately to prevent any
inconveniencing incident. All
damaged bulbs are disposed of,

LIGHTS ON ART AND MUSIC FESTIVAL

5

Likely

Moderate

4

Unlikely

Moderate

4

Likely

Moderate

3

and a report is compiled to the
event organizers.
Physical injuries of	First Aid should be
the parking assistants	administered by the team.
or the attendees	Seriously injured audiences or
the performers should be
referred to the local health
facility with the approval of the
Committee chair
(McKeever & Schatz, 2003).
Stage collapsing	The security team and the
during the	ground people should have
performances	additional materials stand-by to
meet such eventualities.
Inadequate events	The organizers will allow
merchandize	the attendees to purchase
foodstuffs from other readily
available shops.

Risks Post-Concert performance

LIGHTS ON ART AND MUSIC FESTIVAL

Risk

Likelihood

Severity

Magnitude

Solution

Likely

Minor

3

Rare

High

6
Injuries post the performance	The security officials should
from accident or disruption	assess the situation. In case of
serious injuries, the first aid
team should offer first Aid or
call the ambulance, depending
on the situation (Krutsch et al.,
2020)
Fire outbreak at the arena	Management must ensure all
components of life safety
before and after the
event, including the crowd
density and control. However,
in the event of a fire outbreak,
security must take charge
immediately.
The fire brigade should
intervene immediately to
prevent the loss of property.

LIGHTS ON ART AND MUSIC FESTIVAL

Rare

High

7
A formal report should be
written and forwarded to
management.
A poisoning incident	Security and the other Ground
people should immediately
assess the situation and
appropriate action taken.
A report should be compiled to
management on the incident.

LIGHTS ON MUSIC AND ART FESTIVAL

RISK ANALYSIS MATRIX

LIKELIHOOD

LIGHTS ON ART AND MUSIC FESTIVAL

Unlikely

Low

Low

Low

Low

Low

Low

Low

Medium

Low

Low

Medium

High

Low

Medium

High

High

High

Low

Medium

High

High

High

8

Very

Unlikely

Possible

Likely

Very Likely

Hazards

(unforeseeable)

(common)

severity

Negligible

Low

(Less disturbance)

Slight

Medium

(Minor disturbance)

Moderate

High

(Immediate

attention)

Severe

(Significant impact)

Very Severe

(Long-term impact)

LIGHTS ON ART AND MUSIC FESTIVAL

9

Risk Management

As an event risk manager for a music festival, there are many issues to be considered when trying to effectively manage attendees that are above the age of twenty, but the event can still come with several risks. These events tend to have a higher rate of DUI’s, alcohol poisonings, and rowdiness once attendees get their hands on some alcohol. As the event risk manager, we want to help keep that rate at zero during our events. Additionally, we would like to ensure the safety and security of all attendees. Furthermore, we want to keep any negative occurrences to a minimum, making sure it does not escalate to something that could produce bad publicity.

The Lights on Festival is held in Concord, CA, at the Concord Pavilion. This event is held in June on consecutive three-day weekends. During this time of year, it is very hot, and with the heat and alcohol combination can lead to more rowdiness and sometimes crime. The crime of most concern would be driving under the influence. The local officials of Concord, CA, plan to partner with us in anything they can do to help ensure the safety of their attendees and civilians of this area. The festival is not within walking distance of the town, but shuttles, Ubers, Lyfts can help drive those who cannot drive themselves.

This festival is going to need to have some very attentive security. Many festival-goers may have started the party before they arrive at the venue. “Pregaming” is a very popular thing to do before going out for people of all age groups. Our front gate staff is going to have to be aware of this. If someone is too visibly intoxicated when they arrive at the front gate, we would like for the staff to refuse entrance to the venue. We want them to offer that guest water and to assist in finding a ride home. At the front gate, we also want IDs to be checked. If under 21, they will not

LIGHTS ON ART AND MUSIC FESTIVAL

10

be allowed into the event space. For those over twenty-one, a green wristband will be worn regardless of their age but to indicate they have been checked before entering the park.

Attendees will also get their bags checked for any prohibited items. Outside food and beverage will not be permitted to this event. We will have a zero-tolerance policy for underage drinking/ fake IDs. If anyone underage is caught drinking alcohol, they will be asked to leave, and security can help arrange a ride home for them if needed.

Hot weather is expected for the afternoon of the festival. We wanted to combat this because we can’t have people passing out from the heat left and right. We have hydration stations set up with fans, ice-cold water, and cups for anyone to enjoy for free. In addition, we will have 4 soft drink sponsors coming and setting up tents to give out free cold beverage samples. We will also have 4 sponsors handing out snack samples as well. This will help those attendees who may not want to purchase items at the concession stay hydrated and nourished. We will have 4 concession areas that will have various items from hot dogs to tacos. Those food vendors will not be selling alcohol. Alcohol will be purchased only from the designated alcohol booths by the designated companies.

We believe that with all these measures in place, it will help manage a safe environment for this event. With the staff that is ready, we believe that it will be hard for many, if any, things to slip between the cracks causing a bad occurrence. There will be plenty of cold beverages and food for any attendee to enjoy to stay cool and nourished during the event. Security will be around to help anyone with any needs or issues during the event as well.

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The festival will be an annual music and art festival that takes place in Concord Pavilion. The event will bring more comfort to the targeted audience, more specifically to taste goods and wares that will be from a one-stop shop coupled with a variety of genres such as pop music, R&B, as well as hip hop (Williams, 20

16

). The Lights on Festival will be showcased on the talents of the upcoming artists coupled with the upcoming band. Risk management plays a fundamental role in the promotion of safety, as well as controlled provisions to all the key stakeholders within the region. They find their way to a place of total safety in case there is fire through the use of escape routes that have enough lighting. For an outdoor musical event, it is important to have knowledge of the escape route capacity to discharge the number of people present within the escape time. Therefore, assessment of the evacuation route is important, especially when there are any restrictions. However, since the outdoor musical event will accommodate few attendees, the most appropriate evacuation route will be the fences and gates.

In order to communicate to the stakeholders, the escape routes, signs, and notices will be used where necessary to help people to identify the escape routes or exits. In addition, the signs have to comply with the provisions of health and safety regulations. The signs must be in a pictogram form. Also, texts and directional arrows can also be used to supplement the pictogram, provided that they are necessary to make the signs to be easily understood.

Natural disaster matrix and protocols

The most significant element of a successful health and safety management plan comprises developing a successful health and safety policy (Williams, 2016). It is also important to create a plan that the policy is implemented and to ensure health and safety performance. It is also necessary to audit and review performance. The natural disaster risk events associated with the event include lighting from an approaching storm that may affect an outdoor musical event.

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Physical Risks Associated with the Event

Several risks are associated with the event. The most prominent risk is theft because such events will be an ideal hunting ground for pickpocketers and thieves. In addition, cash and phones are other easy targets. The other potential risk is associated with hearing loss and damage. Exposure to high sounds can affect the hearing capacity. Other risks are associated with violence and alterations. Music events create an opportunity for violence, fights, as well as verbal altercations.

Operational, Economic, Legal, and Operational Risk Associated with Event

It is necessary to have the appropriate crowd management in place. Managing crowds needs the right planning in advance, which will ensure an appropriate atmosphere without stress. Therefore, crowd management is important to manage a music event. The next important legal requirement is to manage transport and to enhance traffic management. The management of the event should take time to assess and evaluate the risk and put appropriate plans in place.

Risk Management Plans

Safety policies should be put in place which document the demonstration that other parties to which the event-related are concerned with the health and safety of people. This should form an integral part of the musical event at all levels and should be the major concern of the management at all levels of the organizations (Williams, 2016). This is an important way of letting others understand the organization’s commitment to individuals’ health and safety. In addition, the safety policies should comprise details of the organization that is holding the event and describes the roles and responsibilities of the stakeholders involves. Moreover, the organization’s safety policy should comprise of nattered that describe the delegation of safety duties.

LIGHTS ON ART AND MUSIC FESTIVAL

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Contingency and Crisis Protocols

Contingency planning in a live musical even is vital to ensure that nothing goes wrong. The event planners will be able to respond faster and appropriately. For instance, in the event that there is a failure in the sound system due to faulty equipment, the contingency plan will include having a backup sound system and include personnel with skills to fix the equipment in the event management team. Also, in case an evenxsxst staff goes missing, the contingency plan is to have a person designated in the event management team as a troubleshooter whose role will be to continually move about the event site to look for and fix such problems.

In case there are injuries and accidents, the contingency plan will be to organize first aid

or hire a qualified medical staff to be in attendance throughout the event. It is also necessary to

ensure that the driveways and the entrances are not blocked by the emergency personnel

(Mossberg, 2019). It is also important to understand the weather constraints and the mobility of

individuals who will be affected by the event. An important practice is to reach out to the event

organizers to have a better understanding of the size, people, and place.

LIGHTS ON ART AND MUSIC FESTIVAL

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Mass Casualty Indicants

Mass casualty indicants refer to ways in which something comes up to offer a clue about what is coming to happen during an event. This ensures proper protection by laying risk and safety protocols against the indicated Mass casualty incidents, which describe incidences in which resources in medical emergency services are overcome with many victims. These victims require immediate personnel and equipment for stabilization. This may be as a result of natural or artificial calamities during meetings or events. This paper explores more about the indicants that lead to basic risk and safety protocols to ensure all people are covered and protected in an event.

Use of early warning systems, early programmed systems installed in events platforms and surrounding areas (Kaye 2020). This gradually helps detect any disturbances or risks that can be subjected to people in the events such as an earthquake (Theophilus 2019). This system provides various alerts to indicate the coming of a major struck, enabling people relevant to protection to act immediately and save people from reducing or preventing events. Thus, this system provides various alerts to indicate the coming of a major struck, enabling people relevant to protection to act immediately and save people by removing them or providing a hundred percent security to reduce or prevent casualties.

Installation of detectors such as gas detectors will ensure quality monitoring of gases in an event. This indicates any harmful gases and changes in environmental conditions that may pose a danger to people in an event. Alarms automate with the gas detectors to raise alarms to relevant offices to offer immediate action and responses to the specific gases.

Various risk and safety protocols in event planning help to prevent coming mass casualties (Kaye 2020). Or if it has happened, it helps to reduce fatalities and prevent further prevalence to people in an event. These protocols include identification, assessment, and monitoring, which

LIGHTS ON ART AND MUSIC FESTIVAL

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entails security checks, air conditioning, monitoring food types and ages. All this can be enhanced by having tight security at the gates to verify IDs and ensure all those protocols are followed to prevent chaos during the festival.

Training of personnel and offering public risk communication can also greatly help. This involves promoting safety behaviors that include proper responding to warnings, shelter plans, and safety evacuations from extreme events and maintaining civil order in times of trauma to reduce more risks. Emergency and trauma care systems help control patients during medical care to calm them down and reduce the trauma experienced in the event (Castoldi, 2020). Stockpiling should be a factor in the location of a safe area of an event by finding a position away from many people and near a qualified health facility with a tiered approach to handling emergencies.

In conclusion, mass casualty indicants, in conjunction with risk and safety protocols, play a very important role in festive events (Demir, 20

17

). Personnel is trained and offers public risk communication to help people respond correctly to the warnings, shelter safety evacuations, and plans to reduce more risks. This ensures the smooth running of activities, and it is greatly encouraged always to plan and put all safety considerations before the start of any event. This ensures that every risk that might be subjected to attendees is catered for. This includes the indicants that help to warn us about the coming of certain events.

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References

Fuller, C., & Drawer, S. (2004). The application of risk management in sport. Sports medicine, 34(6), 349-356.

Krutsch, W., Mayr, H. O., Musahl, V., Della Villa, F., Tscholl, P. M., & Jones, H. (Eds.). (2020). Injury and Health Risk Management in Sports: A Guide to Decision Making. Springer Nature.

McKeever, C. K., & Schatz, P. (2003). Current issues in the identification, assessment, and management of concussions in sports-related injuries. Applied neuropsychology, 10(1), 4-11.

Mossberg, L. (2019). Managing extraordinary event experiences: Understanding consumer immersion. In A Research Agenda for Event Management. Edward Elgar Publishing. https://www.elgaronline.com/downloadpdf/edcoll/9781788114356/9781788114356.0001 6

Williams, N. L. (2016). 4 Managing Event Projects. Events Management: An International

Approach, 94.

https://books.google.com/books?hl=en&lr=&id=ZLkcDQAAQBAJ&oi=fnd&pg=PA94&

dq=managing+musical+event&ots=K9GZ5SQY7f&sig=8A4cy5bYygnddJJTzswllNtIrp

M

Castoldi, L., Greco, M., Carlucci, M., Montán, K. L., & Faccincani, R. (2020). Mass Casualty Incident (MCI) training in a metropolitan university hospital: short-term experience with MASS Casualty SIMulation system MACSIM®. European Journal of Emergency Surgery and trauma, 1-9.

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Demir, F., Ahmad, S., Calyam, P., Jiang, D., Huang, R., & Jahnke, I. (2017). A coming-Generation Augmented Real-life Platform for Mass Casualty incidences (MCI). Journal of Usability Studies, 12(4).

Kaye, A. D., Cornett, E. M., Kallurkar, A., Colontonio, M. M., Chandler, D., Mosieri, C., … & Fox, C. J. (2020). Framework for creating an incident command center during crises. Best Practice & Research Clinical Anaesthesiology.

Theophilus, A., Thornton, T., Trigg, J. M., & Yansick, M. (2019). Negotiation in mass casualty attacks. Journal of ultimatum evaluation and Management, 6(3-4), 113.