Analysis paper of 5oo words based on the attached documents with proper references in APA style
Chapter 6:
Recruitment and Socialization
Introduction
Case Study: Job Seeker
Sodexho, a food and facilities management company, used avatars to interview potential job candidates
Many organizations now use avatar-based recruiting processes
Requires applicants to demonstrate technology skills
Helps organizations move toward technology-focused work environments
A Virtual Job-Seeker
Recruitment and Retention
The process of finding and hiring new members of the organization
Used to find new employees that best fit an organization’s existing culture
Success of an organization hinges on its people and the knowledge, skills, and abilities (KSAs) they possess
Human Capital
The economic value of an organization’s employee skill set
One of the most important, if not the most important resource for any organization
Particularly important to effectively assess the job-relatedness of an applicant’s KSAs in the recruiting process
An organization must first thoroughly understand the requirements of the job in terms of the knowledge, skills, and abilities that will provide for top performance
The Cost of Human Capital
Hiring costs include advertising positions, screening applicants, interviewing potential employees, evaluating qualifications, and processing any successful candidates offered jobs
May also include relocation costs and housing arrangements
Benefits are also substantial expenses
Workers satisfied with the job and the compensation are more likely to stay with the organization
Making the Right Choice
Process of selecting an employee is a process of predicting the future
These tools, which assess the job-related KSAs of applicants, usually include the “big three” basics of
Job applications or resumes
Interviews
Reference checks
Providing realistic job previews that emphasize both positives and negatives also important
Critical Thinking Questions – Human Capital
What are some ways that employers can provide realistic job previews?
In what ways does providing realistic job previews also allow the employer to evaluate potential human capital?
Case Study: An Ohio Reboot of Human Capital
A plant was shut down in a small Ohio town, causing a large number of people to lose their jobs
A new company came in and began interviewing potential workers
Instead of reviewing qualifications, applicants were observed as they worked on a task
Looking for critical thinking skills and ability to work with others (work sample)
What types of experiences have you had in job interviews?
What “Great” Managers Do Differently
Buckingham and Coffman (1999) focus on four core activities:
Select a person for talent, not simply experience, intelligence, or determination
Set expectations by defining the right outcomes, not the right steps
Motivate someone by focusing on strengths, not weaknesses
Develop the person by helping them find the right fit, not simply the next rung on the ladder
Communicate, Communicate, Communicate
Of the 17 factors most important in helping graduating college students obtain employment, Windsor, Curtis, and Stephens (1997) found that the top three skills were:
Oral (speaking) communication
Written communication
Listening
The Importance of Attitude
Attitude is an evaluative statement – either favorable or unfavorable – concerning objects, people, or events that reflect how one feels about something
Attitudes have three intertwined components:
Cognition – an opinion or belief (“my supervisor is unfair”)
Affect – the emotional or feeling segment (“I dislike my supervisor”)
Behavior – the intention to behave in a certain way (“I will quit” or “I will complain about my supervisor”)
Case Study: The Southwest Airlines Case
A highly decorated military pilot applied for a position with Southwest Airlines
On his way to Dallas for the interview, he was rude to the customer service agent when he received his transfer pass
At the interview he appeared cold and arrogant
The pilot was automatically disqualified because he did not appear to have the appropriate attitude for the airline
Why would Southwest be so concerned about attitude when the pilot is obviously highly qualified?
The Socialization Process
Socialization is the process that helps new employees adjust to the prevailing culture of an organization
Can also be referred to as assimilation
Process where an employee:
Learns the ropes
Becomes part of the organizational environment
Adopts the organization as part of their individual identity
Case Study: The New Guy
After his first week at a new job, Jason learned of a company picnic to be held that Saturday
Jason’s son was swimming in an important swim meet that same day, so he opted to go to the swim meet instead
The following Monday, Jason’s new boss scolded him for not attending the picnic
Jason had misunderstood the company culture and expectations
Have you ever misunderstood a cultural expectations in an organization of which you’ve been a part?
Anticipatory Socialization
A phase of socialization that begins even before an employee interviews with an organization
Has to do with the experiences one has had with the industry and the effect those have on the individual’s expectations
Organizational encounter socialization occurs when the employee begins a new position
Typically a time of uncertainty, where the employee must determine whether expectations are being met
Information Seeking
Case Study: Asking Questions
Pat began a new job and was supposed to be trained by a coworker, but that coworker was unavailable
Pat gave information to a customer that he believed to be correct based on his previous work experience – he didn’t want to look unsure, so he didn’t ask
The information was incorrect, costing the customer thousands of dollars
The customer severed ties with Pat’s new company
Should Pat be fired?
The Role of Leadership in Socialization
Leadership can set many different tones for effective information seeking from new employees
Asking questions is one of the quickest and most effective ways for new employees to becoming socialized
The responsibility of learning lies both with the employer and the employee
Socialization and Role Development
Supervisor-subordinate relationships are vital in the development and understanding of one’s role within an organization
Leader-Member Exchange Theory (LMX) suggests leadership is a relationship of exchange, which develops over time
Leaders typically establish relationships with small number of subordinates (the in-group)
Subordinates given certain perks as members of the in-group
People in the in-group comply with different rules than people in the out-group
Cultural Fit
Person-Organization Fit argues that people are attracted to and selected by firms that match their values and personalities, and that they eventually leave organizations that do not
Fit is important for employee satisfaction and success
“Organizational osmosis” refers to the idea that absorbing the organization’s values, beliefs, and understandings in a relatively effortless way
Metamorphosis
Represents a profound change when an employee moves from being a new hire to becoming “one” with the organization
Typically a gradual process but can happen quickly for some
Often related to personality and attitude of the employee, coworkers, and fit within the culture of the organization
Organizational Exit
Downsizing can be a serious threat to employees of an organization
In most cases, however, firms want to keep employees, though downsizing and layoffs may be the only way for an organization to survive
There are many ways to exit an organization, though it is a good idea for any organization to conduct an exit interview when an employee leaves
Recruitment and Socialization: New Technologies
As we consider recruitment, socialization, and role development within the organization, we should consider the potential impact social media and technology in general might have on this process
As we interact more via technology, we are going to have to discover new cues to guide us in our interpretation of the interactions
Social Media
Having affected our lives beyond simple social networking, this technology has expanded into the organizational socialization and recruitment spectrum
Technology is ubiquitous, fast-moving, and it is obviously here to stay
This provides yet another forum for organizations to enhance their selection and socialization processes
Social media has revolutionized recruitment processes
Avatars
Some organizations are moving employee selection processes to the online environment
Use of avatars has shown to:
Be cost effective
Reach a worldwide audience
Serve as an “ice-breaker”
Help to demonstrate technology skills
Lead to more engaged interviews
Context Matters
For-Profit Organizations
Larger corporations often have more flexibility and resources for recruitment and retention
Small Businesses
Social media is important as these businesses often have fewer resources
Nonprofit Organizations
Socialization often centers on commitment to the cause
Government Sector
Recruitment can draw from a national pool but is often constrained by government regulations
Chapter 7:
Organizational Relationships
Introduction
Human beings are inherently social
Tasks are accomplished through division of labor, individual specialization of skills and tasks, and interaction with others through relationships
Many factors influence these relationships, particularly in the workplace
Case Study: The Flight Attendant
August 9, 2010 – Steven Slater was working for JetBlue
While taxiing after landing, Slater instructed a passenger to remain seated
While ignoring Slater, the passenger continued in her efforts and in the process hit Slater in the head with her bag
Slater promptly announced his unhappiness on the plane’s intercom, pulled the emergency evacuation chute, slid down, drove off and was arrested later that day
Emotion in the Workplace
Employees bring their emotions to work with them every day
Emotions are an inseparable part of everyday life
Emotions are intense feelings directed at someone or something, they are reactions to a person or an event
How many different emotions can you think of?
Emotional Labor
Work that requires the employee to display certain emotions as part of the job
Explained by Hochschild as “labor requiring one to induce or suppress feeling in order to sustain the outward countenance that produces the proper state of mind in other . . . .”
Professions with high emotional labor:
Doctors
Nurses
Restaurant wait staff
Flight attendants
Regulating Your Emotions
Accept the fact that as human beings we are going to be emotional, positive/negative impacts on our communication
Be aware of our own emotions and the psychological and physical impact they are having on us at any given time
Decide on what action is necessary in light of our emotions and the emotions of our colleague
Emotions are tied to stress, which is linked to burnout
Practicing empathy, or the identification and understanding of the way others feel, will help us better know how to balance the emotional and rational aspects of our communication
Critical Thinking Questions – Emotions
Are there jobs where it is completely inappropriate to show emotion?
Are certain personality types better suited for jobs with high levels of emotional labor?
Listening and Relationships
Active listening is listening and responding in a manner that supports mutual understanding of a message
Active listening requires concentration and feedback of the message so the sender can determine the accuracy of the listener’s interpretation
What are some reasons that we don’t listen?
Perception in the Workplace
Perception is the process by which we become aware of our surroundings and interpret meaning
Perception checking is important for effective interactions, and we do so by asking questions and seeking out alternative viewpoints
Our perception, which is based on our experiences, what we think, and our emotional state, inherently become our reality – meaning that our perception, or our interpretation of a situation, affects how we approach organizational relationships
Perception Model
Nonverbal Communication in the Workplace
Nonverbal interactions, including body movements, facial expressions, intonations and other subtle factors, can easily impact the delivery of a message.
Nonverbal channels include:
Physical appearance
Kinesics
Touch
Facial Expression
Space
Voice (tone and emphasis)
Our use of time
Personality and Organizational Relationships
Personality (sum total of ways in which an individual reacts to and interacts with others) is an important consideration for organizational relationships
Analyzing a person’s different personality can better help to understand a situation
Myers-Briggs type indicator
Big 5 model
Emotional intelligence
Attribution theory
Fundamental attribution theory
Case Study: CBS Hit The Big Bang Theory
Sheldon, a character on the show The Big Bang Theory is a scientist with an IQ of 187
Though academically intelligent, he has a very low level of emotional intelligence
The television show features characters with various levels of emotional intelligence, and Sheldon’s EI grows over time
Can you rank the EI of the characters?
Decision-Making and Relationships
Decision-making occurs as a reaction to a problem, or an awareness that a discrepancy exists between the current and desired state of affairs
Decisions can be made in a variety of ways, including leader mandates, powerful minorities, majority rule, and consensus
Processes to assist with decision-making include: brainstorming, the Delphi technique, nominal group technique
Critical Thinking Questions – Decision-Making
Consider the organizations of which you have been a part: for example, family, church, school, a job. What type of decision-making process was typically used?
How did these decision-making processes influence the relationships of those involved?
Power, Politics, and Ethics: Effects on Relationships
Ethical standards adopted by an organization can constrain the abuse of power, and can provide appropriate guidance to help direct employee relational behavior in positive ways
Ethical abuses can occur, so communicating in a positive manner and developing solid relationships is useful
Context Matters
For-Profit Organizations
Many different personality types typical in large organizations
Small Businesses
Fewer employees, both challenging and positive personalities
Nonprofit Organizations
Mission or affiliation can draw like-minded people
Government Sector
Political understandings can constrain relationships
Chapter 9:
Teams: Face-to-Face and Virtual
1
Introduction
Teams and committees are commonplace in organizations
Making teams productive and satisfying is a challenge for leaders and workers
Member expectations influence team processes and outcomes
Challenge for team leaders is manager from the point of verbal creation to the end point of dissolution
2
Case Study: The MacIntosh Pirates
Steve Jobs felt stifled in his attempts to help the Lisa team at Apple, Inc. and formed his own “Macintosh” team
Jobs hoisted a “pirate” flag with an Apple logo on it to set the tone for his team of creative recruits
Jobs inspired and empowered his team and took risks with his behaviors
Macintosh became famous, and Jobs credited his team for its success
What is your opinion of how Jobs created and managed his team?
Teams – What Are They?
A team represents a group of people with different abilities and responsibilities, brought together to accomplish a task or variety of needs
Teams require players to work together
Functional perspective of teams includes assumptions:
Members are motivated to make the best choices
Choice to be made is nonobvious
Members have access to information/resources necessary to complete the task
Members collectively possess cognitive and communication skills to deal with decision-making/problem-solving
4
Types of Teams
Primary Work Groups
Employees formally assigned within an organization
Committees
Team of people charged with implementing an organizational plan
Task Forces
Teams put together for a short time, usually to accomplish a specific task
Focus Groups
Groups or teams put together in order to discuss specific issues within the organization
Technology, Social Skills, and Face-to-Face Teams
Digital Natives
Those born since the 1980s, have never known a world without computers, cell phones, 24-hour-a-day television or the Internet
Digital Immigrants
People who were born before the advent of digital technology who are entering the digital communication arena
People are more connected now than ever before but on a more superficial level
Both Natives and Immigrants often need to fine-tune their interpersonal social skills
The Virtual Team
Members engage each other locally, regionally, and globally without being face to face
Members primarily function in cyberspace, creating both advantages and disadvantages
Technologies such as Skype have created low-cost ways of connecting
Allows for both verbal and nonverbal interaction
7
Team/Group Characteristics
Case Study: Southwest Airlines’ Success
Southwest decided to make flying fun and less expensive, so they built their team by hiring for attitude and then trained for skills
Put employees first and customers second
Open to learning from their mistakes and adapted as necessary
Less structure, but hard work still expected
What do you think of the idea that employees come first?
8
Team Job Design
Job Design Theory (Hackman and Oldham, 1975)
Teams are most effective when they possess these 5 factors:
Skill variety
Task identity
Autonomy
Significance
Feedback
Cohesion and Loyalty
Cohesiveness
A sense of unity can develop as team members gain understanding and insight about one another and begin successfully completing tasks
Loyalty
A loyal team member is committed and faithful, devoted, and feels a sense of obligation to the team
Framing and “Fantasy”: Important for Group Cohesion
Interaction that gives group work meaning is often related to fantasy
Members can draw upon past experiences to make work more fun and imaginative
Leaders can use fantasies or frames to help members feel a sense of involvement or identification
Trust
Necessary element for effective teams
Refers to reliability and predictability of group members
Nonverbal communication helps us to determine whether to trust
Since nonverbals can be absent in virtual teams, it can be difficult to interpret a message
Nonverbal communication awareness is important for relational success
Efficiency in Teams
Accomplishing tasks with the least amount of resources in the least amount of time possible under given circumstances
Lack of efficiency is one reason people hate working in teams
Teams can be more creative, bring more skills to solve problems, create employee engagement
Motivation
Represents what drives us to accomplish tasks
Shared sense of purpose creates more motivation in teams
Leaders are challenged to determine how to motivate individuals differently in teams
Synergy
Motivated employees who work together create something greater than what individuals working alone could have accomplished
Can happen both negatively and positively
Teams must push to focus on shared outcomes
Fairness: Finding a Reasonable Solution
Sense of fairness felt by employees impacts their efficiency
Treating everyone equally does not always put everyone on equal footing
Treating everyone fairly can put everyone on equal footing
Feedback and Listening
Employees and organizations alike should be learning and growing with training and experience
Team learning
Transforming knowledge and information in a way that promotes skill development and new understandings
Feedback
Positive or negative responses to our behavior
Norms
Expectations of behaviors in the organizational environment
High performance norms are critical to the success of teams
Virtual work groups rely heavily on communicative norms
Groupthink
Faulty decision-making of a group, where groups do not consider all of the possibilities because they sacrifice quality decisions to promote unanimity
Happens when:
Groups have become very cohesive and don’t want to risk harming sense of unity
Group is under time constraints that cause them to rush the process
Devil’s advocate
Someone assigned to argue against the cause for the sake of the group
Diversity
Teams, especially those that are virtual, can include coworkers from across the globe
Individuals bring unique characteristics to the relationship
Team members may lack understanding of different cultural values and expectations
Netiquette
What is considered ethical behavior when using the computer, especially when on the Internet
Satisfaction
Social networks show us it is possible to have satisfying relationships without being in physical proximity to one another
Too much virtual interaction may decrease satisfaction with the work environment
Opportunities to interact face-to-face may be important for some
The Impact of Technology on Teams
Technology creates expectations in everyday life and in the workplace
Technology has changed the way people communicate
Technology can be incorrectly used and abused
Technology can not only facilitate understanding and efficiency but also create misunderstanding and unrealistic expectations
Voice Mail
Useful when the recipient listens to the messages
No guarantee that messages are heard
Standard landlines and, thus, voice mail is still a useful communication tool for connecting to all areas of the world
Teleconferencing and Videoconferencing
Rise in telecommuting means connecting through telephone or video is increasingly important
Videoconferencing allows for interviewing options
Both are vital tools for interacting and developing relationships with coworkers
Computer-Mediated Technology
Case Study: Instant Gratification Expectations
Sam works late one evening and emails Janika
The next morning, he still has not received an email response and thinks she is punishing him because she is unhappy with him
Sam sends a message to their boss, criticizing Janika
A few minutes later, he receives a reply from Janika indicating that her child had been sick and that she is grateful for his work
Email can be damaging and destructive if not used thoughtfully
Has anything like this ever happened to you?
Email
It is often assumed that email messages will receive a quick response because people are expected to be “connected” 24/7
Thoughtful use of email is important; it is easy to send an email too quickly
To avoid an email that is a flame, print it out before you send it and give it to someone else to read
People are bombarded with these easy types of messages
Employees can fall victim to continuous partial attention
Case Study: Oops, I hit reply all!
Wayne has been a top three sales rep who often took the initiative to do extra tasks that he was not paid for
Rajan, the CEO, did not like Wayne and sent an email to a regional sales manager with a negative message about Wayne
Rajan accidentally hit ”reply all” and Wayne received the message
The relationships of all involved changed as a result of the email
What would you do if you were Wayne? What would you do if you were the regional manager who received the email?
Faxing
Faxing has become less inviting and less necessary to use
Documents can be emailed in PDF form, which is faster and more secure than sending a fax
Social Networks
A real part of both personal and organizational life
Many organizations are utilizing social networks to connect with customers and each other
Many social networks, such as Facebook, LinkedIn, VoIPs, and more provide many tools for organizations
Organizations are creating positions to manage social network accounts
Timing and Culture
How one understands the use of time is related to cultural expectations
Monochronic time structures involve focusing on one activity at a time
Cultures that are monochronic include northern Europe, North America, Germany
Polychronic time structures involve juggling a variety of tasks at one time
Cultures that are polychronic include Latin America, the Middle East, Japan, France
Context Matters
For-Profit Organizations
Very small amount of these types of organizations represent American society
Small Businesses
Entrepreneurial businesses typically have smaller teams
Nonprofit Organizations
Teams may consist of both paid employees and volunteers
Government Sector
Federal government is the nation’s largest employer
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